Any group that includes student participants intending to travel overseas for university-related or sponsored international experiences must complete the International Travel Authorization process starting with the application link below.

Law Center groups will go through a separate process for travel approval. Please contact the Office of Transnational Programs for more information.  

Please note that the International Travel Authorization Application has two parts. After review of Part 1, an automated email will be sent with instructions and a link to Part 2 of the application. 

International Travel Authorization Applications will not be processed until Part 2 has been successfully submitted.  

Groups who are traveling to an Elevated Risk Region should plan for additional review time. 

For an approximate timeline of review please refer to the step-by-step process guide below.

After the group has received travel authorization, program participants will be requested to submit the following:

  • Emergency Contact information
  • Passport information
  • Safety Plan and Risk Assessment
  • Assumption of Risk form
  • Acknowledgement of Georgetown travel resources and ISOS travel registration

If you are partnering with an organization, please have the organization complete the program vetting guidelines

Start Part 1 of International Travel Authorization Application

Application instructions and preview

 


Step-by-Step Process Guide

Step 1

Group Representative completes Part 1 of International Travel Authorization Application

Timeframe

At least 4 weeks prior to departure

 

Step 2

OGS reviews Part 1 of International Travel Authorization Application

Timeframe

Within 2 business days of receiving Part 1 of application

 

Step 3

Group Representative completes Part 2 of International Travel Authorization Application

Timeframe

At least 3 weeks prior to departure

 

Step 4

OGS reviews International Travel Authorization Application for completeness

Timeframe

Within 1 week of receiving Part 2 of application

 

Step 5

(Groups with any undergraduates and/or travel to Elevated Risk Regions only)

OGS sends International Travel Authorization Application to Travel Review Committee (TRC);
TRC reviews International Travel Authorization Application

Timeframe

Allow 1-2 weeks

 

Step 6

(Elevated Risk Regions only)

Provost's Office, EVP or Designee reviews International Travel Authorization Application

Timeframe

Allow extra 1-2 weeks

 

Step 7

OGS notifies Group Representative of International Travel Authorization Application decision
and provides travel safety resources

Timeframe

Groups with any undergraduates to Non-Elevated Risk Regions: Within 2 business days of receiving application decision from TRC

Groups with only graduates to Non-Elevated Risk Regions: Immediately following OGS application review for completeness

All groups to Elevated Risk Regions: Within 2 business days of receiving application decision from TRC and Provost/EVP

 

Step 8

OGS sends link to group participants to upload emergency travel information and forms

Timeframe

Immediately following Group Representative’s application decision

 

Step 9

Group participants submit emergency travel information and forms

Timeframe

Prior to departure

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