Groups

Groups of 3 or more student travelers with the same travel dates and locations and International Programs organized or sponsored by University Departments/Schools intending to travel overseas for university-related or sponsored international experiences must complete the International Travel Authorization process starting with the application link below.

Optional Forms for Your Group

Health Form

Conditions of Participation Form

Law Center groups will follow a separate process for travel approval. Please contact Georgetown Law’s Office of Transnational Programs for more information.  

Groups who are traveling to an Elevated Risk Region should plan for additional review time. For an approximate timeline of review please refer to the step-by-step process guide below.

COVID-19 continues to impact international travel.  It is important for GU travelers to stay up to date on and comply with all travel requirements and restrictions in place both at their destination and upon their return, with the understanding that these regulations may change without advanced notice.  Refer to our COVID-19 Considerations page for guidance when planning your travel.

As part of the international travel authorization process, program participants will need to submit the following travel materials:

  • Emergency Contact Information
  • Passport Information
  • Assumption of Risk Form

The above travel materials can be collected by the Group Representative and submitted in the International Travel Authorization Application, or OGS can request these documents directly from the program participants once the application has been submitted. If the option of OGS contacting program participants directly is selected, OGS will request the following additional materials from program participants:

  • Safety Plan and Risk Assessment
  • Acknowledgement of ISOS Travel Registration and Georgetown Travel Resources
  • Acknowledgement of Pre-Departure Orientation

If you are partnering with an organization, please have the organization complete the program vetting guidelines


Step-by-Step Process Guide

Step 1

Group Representative completes International Travel Authorization Application

Timeframe

At least 4 weeks prior to departure

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Step 2

OGS confirms receipt of submission and reviews International Travel Authorization Application for completeness

Timeframe

Within 1 week of receiving application

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Step 3

(Groups with any undergraduates and/or travel to Elevated Risk Regions only)

OGS sends International Travel Authorization Application to Travel Review Committee (TRC);
TRC reviews International Travel Authorization Application

Timeframe

Allow 1-2 weeks

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Step 4

(Elevated Risk Regions only)

Provost’s Office, EVP or Designee reviews International Travel Authorization Application

Timeframe

Allow extra 1-2 weeks

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Step 5

OGS notifies Group Representative of International Travel Authorization Application decision
and provides travel safety resources

Timeframe

Groups with any undergraduates to Non-Elevated Risk Regions: Within 2-3 business days of receiving application decision from TRC

Groups with only graduates to Non-Elevated Risk Regions: Immediately following OGS application review for completeness

All groups to Elevated Risk Regions: Within 2-3 business days of receiving application decision from TRC and Provost/EVP

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Step 6

OGS sends link to group participants to upload emergency travel information and forms

Timeframe

Immediately following Group Representative’s application decision

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Step 7

(If option of “OGS collecting group participant materials” selected) Group participants submit emergency travel information and forms

Timeframe

Prior to departure

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