Groups

Any group that includes student participants intending to travel overseas for university-related or sponsored international experiences must complete the International Travel Authorization process starting with the application link below.

Law Center groups will go through a separate process for travel approval. Please contact the Office of Transnational Programs for more information.  

Please note that the International Travel Authorization Application has several questionnaires and electronic signature documents to complete. Once itinerary and initial travel information have been submitted, an automated email will be sent to you with the application link should you need to save your progress and resume your application submission at a different time.

International Travel Authorization Applications will not be processed until all questionnaires and electronic signature documents have been successfully completed. Upon completion, an email will be sent confirming OGS receipt of submission.

Groups who are traveling to an Elevated Risk Region should plan for additional review time. 

For an approximate timeline of review please refer to the step-by-step process guide below.

Program participants will need to submit the following travel materials:

  • Emergency Contact Information
  • Passport Information
  • Assumption of Risk Form

The above travel materials can be collected by the Group Representative and submitted in the International Travel Authorization Application, or OGS can request these documents directly from the program participants once the application has been submitted. If the option of OGS contacting program participants directly is selected, OGS will additionally ask the following materials to be filled out:

  • Safety Plan and Risk Assessment
  • Acknowledgement of ISOS Travel Registration and Georgetown Travel Resources
  • Acknowledgement of Pre-Departure Orientation

You may need to consult with the school, department or program sponsoring this travel to see if there already is a preferred method agreed upon with OGS.

If you are partnering with an organization, please have the organization complete the program vetting guidelines


Step-by-Step Process Guide

Step 1

Group Representative completes International Travel Authorization Application

Timeframe

At least 4 weeks prior to departure

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Step 2

OGS confirms receipt of submission and reviews International Travel Authorization Application for completeness

Timeframe

Within 1 week of receiving application

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Step 3

(Groups with any undergraduates and/or travel to Elevated Risk Regions only)

OGS sends International Travel Authorization Application to Travel Review Committee (TRC);
TRC reviews International Travel Authorization Application

Timeframe

Allow 1-2 weeks

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Step 4

(Elevated Risk Regions only)

Provost’s Office, EVP or Designee reviews International Travel Authorization Application

Timeframe

Allow extra 1-2 weeks

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Step 5

OGS notifies Group Representative of International Travel Authorization Application decision
and provides travel safety resources

Timeframe

Groups with any undergraduates to Non-Elevated Risk Regions: Within 2-3 business days of receiving application decision from TRC

Groups with only graduates to Non-Elevated Risk Regions: Immediately following OGS application review for completeness

All groups to Elevated Risk Regions: Within 2-3 business days of receiving application decision from TRC and Provost/EVP

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Step 6

OGS sends link to group participants to upload emergency travel information and forms

Timeframe

Immediately following Group Representative’s application decision

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Step 7

(If option of “OGS collecting group participant materials” selected) Group participants submit emergency travel information and forms

Timeframe

Prior to departure

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